What do I need to do to show a film or play music on campus for non-educational purposes?
If the use of film and/or music on campus is not for an educational purpose, you must:
- Submit a Copyright Clearance Request by filling out the provided form.
- If necessary, acquire a license and view cost estimations.
Film licensing:
- For documentaries: Check if the documentary has its own website for licensing or permission.
- Identify the licensing agency and search for the film. Audio Cine Films and Criterion Pictures predominantly provide film showing licenses in Canada.
- Unable to find it? Contact the film production company directly for permission. The Copyright Advisor (mrucopyright@mtroyal.ca) can assist you.
Film cost estimation: Depending on which database has the film you’re looking to show, fill out the Criterion quote request form or the Audio Cine Films quote request form for a cost estimate.
Music licensing:
- Identify who owns the music rights: such as the artist, record label, and/or music publisher.
- Coordinate with MRU Copyright Office: The Copyright Advisor will assist in obtaining a public performance license from an agency.
- Contact the licensing agency by email (Entandem, SOCAN, Re:Sound, or CONNECT Music Licensing) and request a music license tailored for your event's needs.
Music cost estimate: Estimate costs based on the type, duration, and room capacity for music use. Helpful information can be found on the Queen’s University Library website.
